How Should Immigration Attorneys Store Form I-693?
Quick Answer
Immigration attorneys who hold Form I-693 on behalf of clients must keep the sealed envelope intact and unopened at all times. The envelope should be stored securely to prevent damage, tampering, or accidental opening. If the envelope is accidentally opened, the form is no longer valid and a new examination will be required.
The Sealed Envelope Must Remain Sealed
The most important rule for storing Form I-693 is that the sealed envelope must never be opened. USCIS requires the form to be submitted in the original sealed envelope provided by the civil surgeon. If the envelope is opened — even accidentally — USCIS will reject the form. Immigration attorneys who receive the sealed envelope from their clients must ensure it is stored in a way that prevents accidental opening or damage to the seal.
Storage Best Practices
Best practices for storing Form I-693 include: keeping the sealed envelope in a rigid folder or protective sleeve to prevent bending or damage; storing it in a secure, climate-controlled location away from moisture and extreme temperatures; labeling the folder with the client's name and case number for easy retrieval; maintaining a log of when the form was received and when it was submitted to USCIS; and never placing the envelope in a location where it could be confused with other documents or accidentally opened.
Chain of Custody Considerations
Maintaining a clear chain of custody for Form I-693 is important for both legal and practical reasons. Document when the form was received from the client, who has had access to it, and when it was submitted to USCIS. If the form is transferred between staff members or offices, document the transfer. This documentation can be important if USCIS raises questions about the form's integrity or if the form is lost.
What to Do If the Envelope Is Accidentally Opened
If the sealed envelope is accidentally opened, do not attempt to reseal it. An opened envelope cannot be made valid again. Contact the civil surgeon's office immediately to arrange for a new examination and a new sealed envelope. Inform your client of the situation and the need for a new examination. Document the incident in your case file. The cost of the new examination may be a matter for discussion between the attorney and the client.
Submitting the Form on Behalf of the Client
When submitting Form I-693 to USCIS on behalf of a client, include the sealed envelope in the filing package without opening it. If submitting by mail, use a rigid mailer to prevent damage to the envelope. If submitting at a USCIS interview, bring the sealed envelope in a protective folder and hand it to the USCIS officer at the start of the interview. Retain proof of submission — such as a mailing receipt or interview confirmation — in your case file.
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